SERIOUS
(G)
📢 Someone Reported This
A family member, employee, or ombudsman was alarmed enough to file a formal complaint
Actual Harm - a resident was hurt due to facility failures
Quality of Care
(Tag F0684)
A resident was harmed · This affected 1 resident
Deficiency Text Not Available
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Deficiency Text Not Available
CONCERN
(D)
📢 Someone Reported This
A family member, employee, or ombudsman was alarmed enough to file a formal complaint
Potential for Harm - no one hurt, but risky conditions existed
Safe Environment
(Tag F0584)
Could have caused harm · This affected 1 resident
Complaint # NJ00166500
Based on observations, interview, record review, and review of other pertinent facility documents, the facility failed to exercise reasonable care for the protection of the resi...
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Complaint # NJ00166500
Based on observations, interview, record review, and review of other pertinent facility documents, the facility failed to exercise reasonable care for the protection of the resident's property from loss or theft by failing to ensure resident's personal belongings were labeled and inventoried for one (1) of five (5) residents sampled for closed records (Resident #214).
This deficient practice was evidenced by the following:
The surveyor reviewed the medical records of Resident #214.
Resident #214's closed record included the following Progress Note: Resident #214 was discharged at 6:00 PM today with the resident's representative (RR) but was unable to find resident's clothes that he/she came with Writer and RR searched resident's room and also laundry area but couldn't [could not] find any clothing, not really clear it [if] clothes were labeled .
A review of Resident #214's admission Record (or face sheet; admission summary) indicated that the resident was admitted to the facility with medical diagnoses that included but were not limited to; encephalopathy (a broad term for any brain disease that alters brain function or structure), hypotension (low blood pressure, which can cause fainting or dizziness because the brain doesn't receive enough blood) and displaced intertrochanteric fracture of right femur (broken thighbone).
Resident #214's Comprehensive Minimum Data Set (MDS), an assessment tool used to facilitate the management of care, dated 6/07/23, indicated a Brief Interview for Mental Status (BIMS) score of 6 out of 15, which reflected that the resident's cognition was severely impaired.
On 11/17/23 at 9:03 AM, the surveyor interviewed the Registered Nurse (RN) regarding the process for resident's clothing and missing items. The RN stated that the resident's clothing were to be labeled. He added that the family brought in the clothing and that the clothing was labeled by the nurse and that it was documented on a clothing sheet but that he was not sure where the document was kept. The RN then stated that usually the family will report a missing item and that the laundry department was made aware. The RN added that he did not know if there was a document or log that was kept for missing items.
On 11/20/23 at 10:25 AM, the surveyor interviewed the Director of Nursing (DON) regarding the process for resident's clothing and missing items. The DON stated that on admission the resident or family was asked if family would be doing the laundry or the facility. He added that either way the family was encouraged to have the resident's clothing labeled. The DON stated that on admission an inventory sheet would be completed. The DON stated that when a resident comes from the hospital, they do not have all their belongings. He added that when the family comes in, the family may bring in the clothes and we are not aware sometimes. The DON then stated that when we identify that clothes were brought in then we would bring them to the laundry department to get labeled.
On that same date and time, the surveyor asked the DON if all residents should have an inventory sheet. The DON stated that all residents should have an inventory sheet, even if it was blank and the resident did not come in with clothes on admission. The DON then stated that if a family brought in a T-shirt and it was not labeled there would be a rack in the laundry department of clothing that was not labeled. He added that if a resident had a missing item, then the family would be taken to the rack to see if the item was there. The DON then stated that if the item was not there the facility would ask for a receipt and reimburse the family for the missing item.
Furthermore, the surveyor then asked the DON if the facility kept a log of missing items. The DON stated that he would have to ask the Licensed Nursing Home Administrator (LNHA). The surveyor asked where a complaint about missing items would go. The DON stated that if a family complained it went in the grievance. The surveyor requested the grievances for June 2023 and July 2023.
On 11/20/23 at 11:40 AM, the surveyor interviewed the Director of Social Services (DoSS) regarding the process for grievance and missing items. The DoSS stated that when a grievance was presented that she would meet with the family and the grievance would be investigated. She added that the appropriate department head would do the investigation, discuss it and attempt to resolve it. The surveyor asked the DoSS if missing items would be included in the grievance book. The DoSS stated that missing items would be included and she added that the book included individual forms and there was not a log sheet. The surveyor requested to view the book.
On 11/20/23 at 11:49 AM, the DoSS provided the surveyor with eight (8) grievance forms for July 2023 and stated that there was not any grievance forms for June 2023. The surveyor asked the DoSS if a complaint of missing items would be included in the forms. The DoSS stated that missing items would be included. The surveyor reviewed the provided forms and there was not a grievance form for Resident #214's missing items.
At that same time, the DoSS reviewed Resident #214's medical record and stated that she was not made aware of the missing clothes that the nurse wrote about. She then stated that she was not aware that anyone else was made aware. The DoSS stated that she was out of the facility from July 02 to July 11 and that if it was reported to someone then that person should have followed up. She added that the nurses usually tell me or they should have told someone else. She then stated that if she was not aware that she could not do anything.
On 11/20/23 11:53 AM, in the presence of the DoSS, the surveyor notified the LNHA the concern that Resident #214 had missing items. The LNHA stated that he was not aware of the situation at the time and that his understanding now was that it happened right when the resident left. The DoSS stated that the resident did not do the inventory on admission but that it would be a good idea for resident to have it.
On 11/20/23 at 11:58 AM, in the presence of the DoSS, the LNHA stated that part of the nursing admission, there was a printed patient clothing list that should be filled out and should be uploaded to the resident's medical record. The LNHA provided the surveyor a blank form titled Patient Clothing List. The DoSS confirmed that there was no Patient Clothing List uploaded into Resident #214's medical record.
On 11/20/23 at 12:20 PM, the surveyor interviewed the Housekeeping Manager (HM) regarding resident clothing and missing items. The HM stated that the laundry department would label resident clothing if the family did not label it. She added that if a family did the resident's laundry then it may not get labeled. The HM stated that there would be a sign at the resident's bedside or closet if the family was doing the laundry. The HM was not sure if the laundry department was washing Resident #214's clothes or the family was.
There was no documented evidence that Resident #214 had a Patient Clothing List. There was no documented evidence to indicate who was washing Resident #214's clothing. There was no documented evidence that Resident #214 had a grievance form or the missing items complaint was investigated or resolved.
On 11/20/23 at 01:13 PM, in the presence of the survey team, the surveyor notified the LNHA, DON, Regional Nurse Consultant (RNC), Assistant DON (ADON) and [NAME] President of Skilled Nursing Division (VPoSND) the concern regarding Resident #214's missing clothing, missing inventory sheet and missing grievance form.
On 11/21/23 at 12:07 PM, in the presence of the survey team, DON and RNC, the LNHA stated that the staff was inserviced on the grievance process and the form that they fill out. He added that the facility posted a message for resident/families in the room informing them of the process and to reach out to a staff member and complete the form. The LNHA added that if it rose to a serious situation then the DoSS or himself would address it. He stated that they had the process and they added to it.
On that same date and time, the surveyor asked if Resident #214 should have had an inventory sheet, a grievance and an investigation done. The LNHA stated that yes it should have been done. The DON added that the nurse did not tell anyone and that it was not like they were aware.
A review of the facility provided policy titled, Social Services Policy and Procedure for Resident Grievances (i.e. Missing Items) with an updated date of June 2017, included the following:
Policy: It is the policy of [Name of Facility] to address circumstances of missing items and promptly resolve reported grievances.
Procedure: I. Process:
1. When the SW (Social Worker) and/or Administrator/GO(Grievance Officer) are the recipient of the missing item grievance, an interview with resident/designee will be conducted to identify what the missing item is (described in as much detail as possible) & location in which it was last seen. This will be documented on Grievance Form.
2. Following interview, an investigation will be immediately conducted, in resident's room to determine if item of which is missing can be located. This investigation will be conducted with both the Grievance officer (designee) along with a second person in the room.
3. Both laundry and activities departments will be inspected to determine if item can be located .
All grievances gathered will be placed in a binder labeled Resident Grievance's which will be kept in the GO's office for review.
NOTE: Blank grievance forms will be available at all nurses' stations for the residents/representatives/visitors to utilize.
A review of the facility provided policy titled, Social Services Policy and Procedure for Resident Grievances with an updated date of June 2017 included the following:
.Resident's and their representatives will be notified through the admission process and/or through postings in prominent locations throughout the facility of the GO's name and contact info as well as their right to voice grievances:
Orally
In writing .
At any time .
II. Process:
1 .a. When the recipient of the grievance is not the SW and or Administrator/GO, it is to be reported [to] one of them immediately; in their absence they will be contacted/informed via email and/or phone.
The facility did not provide a policy related to the Patient Clothing List.
N.J.A.C. 8:39-4.1(a)11
CONCERN
(D)
Potential for Harm - no one hurt, but risky conditions existed
Comprehensive Care Plan
(Tag F0656)
Could have caused harm · This affected 1 resident
**NOTE- TERMS IN BRACKETS HAVE BEEN EDITED TO PROTECT CONFIDENTIALITY** Based on observation, interview and record review, it was determined that the facility failed to develop a comprehensive care pl...
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**NOTE- TERMS IN BRACKETS HAVE BEEN EDITED TO PROTECT CONFIDENTIALITY** Based on observation, interview and record review, it was determined that the facility failed to develop a comprehensive care plan (CP) to address smoking and psychotropic medication (any drug capable of affecting the mind, emotions, and behavior) use for one (1) of sixteen (16) sampled residents (Resident #24).
This deficient practice was evidenced by the following:
On 11/16/23 at 11:18 AM, the surveyor interviewed Resident #24 who stated that he/she smoked cigarettes.
The surveyor reviewed Resident #24's medical record.
Resident #24's admission Record (an admission summary) indicated that the resident was admitted to the facility with medical diagnoses that included but were not limited to; dehydration (dangerous loss of body fluid caused by illness, sweating, or inadequate intake), ulcerative colitis (chronic, inflammatory bowel disease that causes inflammation in the digestive tract) and bipolar disorder (disorder associated with episodes of mood swings ranging from depressive lows to manic highs).
A review of Resident #24's Minimum Data Set (MDS), an assessment tool used to facilitate care management, in the computerized medical record revealed that the resident had a Discharge Return Not Anticipated MDS dated [DATE] and had an admission MDS approximately a few weeks after the Discharge Return Not Anticipated MDS.
The admission MDS indicated that that the type of entry was an admission not a reentry. Further review indicated that the resident had a Brief Interview for Mental Status (BIMS) score of 14 out of 15, which reflected that the resident's cognition was intact. The admission MDS indicated that the resident currently used tobacco (smoked) and was taking antipsychotic (medication used to reduce or improve the symptoms of certain psychiatric conditions) and antidepressant (medications used to treat major depressive disorder, anxiety disorders, chronic pain, and addiction) medications.
Resident #24's Resident Smoking Assessment dated 10/04/23, indicated the resident's smoking status was supervised smoker. A review of Resident #24's Smoking Contract indicated that the resident signed the contract on 10/04/23.
A review of the Order Summary Report dated 11/20/23 included the following orders:
Buspirone HCL (anxiolytic used to treat anxiety disorders) tablet 5 mg (milligrams) give 1 tablet by mouth two times a day for anxiety.
Mirtazapine Tablet (an atypical antidepressant) 15 mg Give 1 tablet by mouth one time a day related to anxiety disorder.
Quetiapine Fumarate (an atypical antipsychotic used to treat schizophrenia, bipolar disorder and depression) oral Tablet 300 mg Give 1 tablet by mouth one time a day related to bipolar disorder.
Trazadone HCL (antidepressant used to treat depression and anxiety disorders) Tablet 150 mg Give 1 tablet by mouth one time a day for insomnia at bedtime.
A review of Resident #24's individualized comprehensive CP revealed that there was no CP initiated for smoking and psychotropic medication use for the resident's current admission.
On 11/17/23 at 8:58 AM, the surveyor interviewed the Registered Nurse (RN) regarding the process for resident's that smoked. The RN stated that the resident needed an assessment by the nurse and that they would have a smoking CP. The surveyor asked the RN who initiated the CP at the facility. The RN stated that the nurses could do them. He added that the goal was to keep the residents safe.
On 11/17/23 at 9:07 AM, the surveyor asked the Director of Nursing (DON) who was responsible for initiating CPs. The DON stated that the MDS Coordinator (MDSC) would be responsible but that he also updated them. The surveyor requested a printed copy of Resident #24's current CP.
On 11/17/23 at 9:27 AM, in the presence of another surveyor, the MDSC provided the surveyor a printed copy of Resident #24's current CP which did not have a CP for smoking or psychotropic medication use. He also provided the surveyor a printed copy of Resident #24's last admission CP that was not an active CP for the resident's current admission. The MDSC stated that the resident was admitted to the facility after the resident went to the hospital for surgery and that the nurse opened a new baseline CP which was not a complete CP.
On that same date and time, the surveyor asked the MDSC what the process was for CP. The MDSC stated that when a resident was admitted , there was an admission observation assessment which was a comprehensive assessment that would generate triggers based on the input and that the nurse would open a new CP. He added that the nurse does not know whether the new CP was needed or not. The MDSC stated that it was his responsibility to know if the CP was complete. He added that if Resident #24's quarterly MDS [which was not due to be done yet] would have been done then he would have known that the CP was not complete.
At that time, the surveyor asked what a discharge return not anticipated MDS indicated. The MDSC stated that it meant that the resident returned to the community and would not be returning to the facility and that the CP would be closed by him. The MDSC stated that the resident was discharged and return was not anticipated but that the resident went to the hospital after discharge and was in the hospital for four (4) or five (5) days. He added that he would have eventually integrated the old CP into the new CP. The surveyor asked who was responsible for CPs. The MDSC stated that everyone was responsible. He added that if the CP was interdisciplinary then everyone should review the CP. The surveyor asked if the nurses on the unit initiated CPs. The MDSC stated that the nurses did not. He added that there is a hyperlink on the assessment that was linked to the CP but that the nurses did not do the CP.
Furthermore, the surveyor asked the process for a resident that smoked. The MDSC stated that when a resident that smoked was admitted that the resident was immediately assessed by nurse and the nurse would give him the assessment and he would put it in the CP. He added that the DON could also put it in the CP and the DON often does. The surveyor asked the MDSC what was missing on Resident #24's CP. The MDSC stated that it was not personalized. The surveyor asked if Resident #24's CP should have included smoking and psychotropic medication use. The MDSC stated yes.
On 11/20/23 at 10:12 AM, the surveyor interviewed the DON regarding the process for CP. The DON stated that when a resident was admitted or readmitted , the nurse would do an assessment that would generate a basic CP. He added that then the MDSC would individualize the CP going forward. The DON then stated that sometimes he would help with CPs that he did not wait for MDSC if he had an update for a CP. The surveyor asked the DON if certain areas should be on the CP right away. The DON stated that the assessment triggers the most basic CP to be done. The surveyor then asked if something is not triggered by the assessment then how would certain areas be captured. The DON stated that they address that during clinical meeting that happen every morning Monday through Friday and the interdisciplinary team reviewed the 24 hour report. He added that the team would discuss the residents and then would update the CP. The surveyor asked if smoking needed a CP. The DON stated that it did and that it should come up on the initial assessment.
On that same date and time, the surveyor then asked the DON about Resident #24's CP. The DON stated that when the resident was discharged and returns the facility would just revise the CP. The DON then stated that if the resident was a discharge return not anticipated then when the resident was admitted then the resident should have a complete new CP. The surveyor asked the DON if Resident #24 should have a CP for psychotropic medication use. The DON stated that the resident should have had one.
On 11/20/23 at 01:12 PM, in the presence of the survey team, the surveyor notified the Licensed Nursing Home Administrator (LNHA), DON, Regional Nurse Consultant (RNC), Assistant DON (ADON) and [NAME] President of Skilled Nursing Division (VPoSND) the concern that Resident #24 did not have a CP for smoking and psychotropic medication use.
On 11/21/23 at 12:20 PM, in the presence of the survey team, the LNHA and RNC, the DON stated that when a resident comes back to the facility when the MDS was return not anticipated that the resident should have a new CP and that the best way to do it was to reconcile from history. The DON added that Resident #24's CP was not updated in a timely manner. The surveyor asked the DON if Resident #24 should have had the smoking and psychotropic medication use CP. The DON stated yes.
A review of the facility provided policy titled, Resident Smoking Policy and Procedure with a revised date of 10/26/23, included the following:
Procedure: II. Assessment Process: .B) Residents who smoke and have been deemed as needing assistance will have an individualized plan of care that addresses their smoking. The care plan will be kept current an updated as needed in accordance with any variance of the individual's capabilities and needs.
A review of the facility provided policy titled, Psychotropic Medications dated 10/22/23, included the following:
Procedure: 1. Psychoactive (psychotropic) medications-a general classification encompassing those organic or inorganic substances which have in common the ability to alter mental, emotional, and behavioral disorder:
Antipsychotic
Antidepressants
Antianxiety
Hypnotics .
8. Psychoactive medications should have a care plan.
A review of the facility provided policy titled, Care Plan Policy with a revised date of 5/1/2023, included the following:
Policy: It is the policy of [facility name redacted] that each resident will have a comprehensive care plan which will include possible intervention, measurable objectives and target time to meet a resident's medical, nursing, physical and psychosocial needs.
Purpose:
The purpose of the program is to:
To establish an interdisciplinary team care planning process that ensures that the resident care and treatment is planned and updated appropriately for the resident's needs and severity of condition, impairment, disability, safety or disease.
To ensure a planning process that maximizes and maintains each resident's optimal physical, psychosocial, and functional status.
To ensure a care-management system in which the care and treatment planning process is timely, systematic, comprehensive, and incorporates input from all disciplines
Procedure:
1. The Admitting Nurse will initiate the care plan on admission with the identified areas of concern. This will be used as a working tool until the comprehensive assessment is completed.
2. A comprehensive assessment of the resident's needs will be initiated by the multidisciplinary team and completed within fourteen (14) days of the resident's admission, annual assessment, and upon significant change in status. If the assessment is completed on the calendar day 14 of the stay, many appropriate care area issues, risk factors, or conditions may have already been identified, new causes may have been considered, and new interventions may have been initiated. A complete care plan is required no later than 7 days after the comprehensive assessment is completed.
3. The interdisciplinary team will review and revise the Comprehensive Care Plan and all interventions thereafter during quarterly, Annual and with any significant change care conference to ensure all interventions are appropriate and set up next target date .
N.J.A.C. 8:39-11.2 (d)
CONCERN
(D)
Potential for Harm - no one hurt, but risky conditions existed
Respiratory Care
(Tag F0695)
Could have caused harm · This affected 1 resident
Based on observation, interview, and record review, it was determined that the facility failed to maintain the necessary respiratory care and services for a resident who was receiving continuous oxyge...
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Based on observation, interview, and record review, it was determined that the facility failed to maintain the necessary respiratory care and services for a resident who was receiving continuous oxygen for one (1) of two (2) residents (Resident #38) reviewed for oxygen use.
This deficient practice was evidenced by the following:
On 11/15/23 at 10:51 AM and 11/17/23 at 9:13 AM, the surveyor observed Resident #38 out of bed in a wheelchair reading a book. The resident had a nasal cannula (N/C; a device that delivers extra oxygen through a tube and into nose) tubing that was labeled with a date, and respirations were not labored. The tubing was attached to an oxygen (O2) concentrator (take air from surroundings, extract oxygen and filter it into purified O2 to breathe) with the O2 liters set at 4.5 LPM (liters per minute).
The surveyor reviewed the medical records for Resident #38.
The admission Record (or face sheet; an admission summary) reflected that the resident was admitted to the facility with a diagnosis that included but was not limited acute and chronic respiratory failure with hypoxia (respiratory failure is a condition in which your blood does not have enough O2 or has too much carbon dioxide), and acute and chronic diastolic (congestive) heart failure (chronic diastolic heart failure comes on slowly with age and is the most common form, acute diastolic heart failure comes on suddenly, often with sudden difficulty breathing and fatigue).
A review of the quarterly Minimum Data Set (qMDS), an assessment tool used to facilitate the management of care, dated 9/24/23, reflected a Brief Interview for Mental Status (BIMS) score of 11 of 15 revealed that resident's cognitive status was moderately impaired.
The Care Plan dated 9/30/23 revealed a focus for respiratory complications related to (r/t) a history of chronic respiratory failure and cerebral vascular accident.
A review of the October 2023 Active Order Summary Report included a physician order (PO) dated 10/04/23 at 11:00 PM to Oxygen via N/C continuous at 3 LPM.
A review of the October 2023 electronic Medication Administration Record (eMAR) revealed O2 via N/C at 3 LPM every shift for O2 therapy. Monitor pulse oximetry (ox) every shift, notify Medical Doctor (MD) if pulse ox is less then 90%. This order had a start date of 10/04/2023. Upon review of the eMAR, it revealed that there were three nurses signed it off for days, evening and night shift for three consecutive days on 10/15/23, 10/16/23 and 10/17/23.
On 11/21/23 at 12:25 PM, the surveyor interviewed the Director of Nursing (DON) in the presence of the survey team. The DON stated The O2 should be administer based on the doctor's order. The nursing staff is supposed to check the O2 concentrator for volume flow correctness. If there is an issue, they are supposed to inform me of it and write a note in the electronic medical record (eMR).
A review of policy titled, O2 Administration Policy and Procedure, dated 11/2018, updated 10/2019 included .
Process:
1. Verify that there is a physician order.
2. Review residents care plan to assess for any special needs of the resident.
Assessment:
Before administering O2, and while the resident is receiving O2 therapy, assess the following:
3. Signs and symptoms of O2 toxicity.
4. Lung sounds
Steps in the procedure:
7. Adjust the O2 delivery device so that it is comfortable for the resident and the PROPER flow of O2 is being administered.
On 11/22/23 at 02:25 PM, the survey team met with the Licensed Nursing Home Administrator, DON, Regional Nurse Consultant, Assistant Director of Nursing for Exit Conference. There was no additional information provided by the facility.
NJAC 8:39-11.2 (b); 27.1(a)
CONCERN
(D)
Potential for Harm - no one hurt, but risky conditions existed
Pharmacy Services
(Tag F0755)
Could have caused harm · This affected 1 resident
Based on observation, interview, record review, and review of other facility provided documents, it was determined that the facility failed to a.) maintain a system of record keeping of DEA (Drug Enfo...
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Based on observation, interview, record review, and review of other facility provided documents, it was determined that the facility failed to a.) maintain a system of record keeping of DEA (Drug Enforcement Administration) Form-222 (a federal narcotic requisition form), that ensured drug records were in order, and controlled dangerous substance (narcotics medications), with high potential for abuse were tracked with detail and b.) develop procedures that enabled prompt identification of loss or potential diversion of controlled substance.
The deficient practice was evidenced by the following:
21 CFR 1305.16(b)
Whenever any used or unused DEA Forms 222 are stolen or lost (other than in the course of transmission) by any purchaser or supplier, the purchaser or supplier must immediately upon discovery of the theft or loss, report the theft or loss to the Special Agent in Charge of the Drug Enforcement Administration in the Divisional Office responsible for the area in which the registrant is located, stating the serial number of each form stolen or lost.
21 CFR 1305.18
If the registration of any purchaser terminates (because the purchaser dies, ceases legal existence, discontinues business or professional practice, or changes the name or address as shown on the purchaser's registration) or is suspended or revoked under 1301.36 of this chapter for all Schedule I and II controlled substances for which the purchaser is registered, the purchaser must return all unused DEA Forms 222 to the Registration Section.
On 11/20/23 at 02:25 PM, the surveyor and the Director of Nursing (DON) reviewed the DEA Form-222 (a federal narcotic requisition form), used to enable accurate reconciliation of controlled-dangerous substances (medications, with high potential for abuse and tracked with detail) together. The surveyor and the DON observed three (3) forms were missing.
Order Form Number 210912665; missing.
Order Form Number 210912667; missing.
Order Form Number 210912672; missing.
At that time, the DON informed the surveyor that he had not realized that the DEA Form-222 were to be used and maintained in a sequential order, and that the Regional Nurse Consultant (RNC) had only informed him that day of its proper maintenance.
On that same date and time, the DON was unaware that the DEA Form-222 were missing, was unable to locate the missing DEA Form-222, and was unable to provide information if the forms were used, voided, lost, or stolen.
At that time, the surveyor discussed with the DON the concerns regarding the drug records that were not in order and the failure to maintain a system of record keeping, and gave an opportunity to submit further information regarding the missing DEA Form-222.
On 11/20/23 at 12:58 PM, in the presence of the survey team, the DON, the Licensed Nursing Home Administrator (LNHA), the RNC, the Assistant DON (ADON) and the [NAME] President of the Skilled Nursing Division (VPoSND), were made aware of the concerns regarding the missing DEA Form 222 and failure to maintain a record system for accountability.
A review of the facility provided letter dated 11/21/23, sent by the DON to the Department of Community Affairs (DCA) Controlled Drug Substance (CDS) unit reflected a statement from the DON. The letter indicated that the Medical Director (MD) of the facility had changed. The previous MD had retired, and the DON had destroyed the old DEA Form-222 that was not executed. The DON documented he was unaware that it had to be returned to the DEA office.
On 11/21/23 at 12:04 PM, in the presence of the survey team, the LNHA, and the RNC, the DON stated he had sent an email to the DCA CDS unit regarding the missing DEA Form-222 with an explanation.
At that time, the DON stated that he would conduct an audit of the DEA Form-222.
He further stated that the maintenance of the record system was important and ensured against drug diversion and allowed for the facility tracking of the controlled dangerous substance.
A review of the undated facility provided policy and procedure regarding Controlled CDS did not include a procedure for record keeping and maintenance of the DEA Form-222.
On 11/22/23 at 02:25 PM, the survey team met with the LNHA, DON, RNC, ADON for Exit Conference. There was no additional information provided by the facility.
NJAC 8:39-19.4(a)
CONCERN
(D)
Potential for Harm - no one hurt, but risky conditions existed
Unnecessary Medications
(Tag F0759)
Could have caused harm · This affected 1 resident
Based on observation, interview, and record review, it was determined that the facility failed to ensure that all medications were administered without error of 5% or more. During the medication obser...
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Based on observation, interview, and record review, it was determined that the facility failed to ensure that all medications were administered without error of 5% or more. During the medication observation conducted on 11/17/23 and 11/20/23, the surveyor observed four (4) nurses administer medications to six (6) residents. There were 27 opportunities, and two errors were observed which resulted in a medication error rate of 7.41%. This deficient practice was identified for two (2) of six (6) residents (Resident #47 and #55), that was administered by one (1) of four (4) nurses.
This deficient practice was evidenced by the following:
1. On 11/17/23 at 8:33 AM, the surveyor observed the Licensed Practical Nurse (LPN) prepare medications for Resident #47. The medications included a physician's order of Artificial Tears Solution 1.4% (polyvinyl alcohol), instill one (1) drop in both eyes four times a day with an order date of 10/23/23.
At that time, the nurse stated she did not have the medication Artificial Tears Solution 1.4% (polyvinyl alcohol) eye drop in the medication cart and left to retrieve it from the medication room.
At 8:37 AM, the LPN finished preparing the medications for Resident #47 that included Artificial Tears (Glycerin 0.2%, Hypromellose 0.2%, Polyethylene glycol 400 1%) and confirmed with the surveyor that she was ready to administer the resident's medication.
At 8:42 AM, the LPN explained to Resident #47 that she about to administer the eye drop and the resident refused.
At that time, the surveyor and the LPN left the resident's room. The surveyor and the LPN reviewed the electronic Medication Administration Record (eMAR) together against the Artificial Tears the LPN attempted to administer which revealed the following:
-The eMAR reflected an order for Artificial Tears Solution 1.4% (polyvinyl alcohol; eye lubricant used to relieve eye dryness and prevents further irritation).
-The Artificial Tears prepared by the LPN for administration contained
Glycerin 0.2% (lubricant)
Hypromellose 0.2% (lubricant)
Polyethylene glycol 400 1% (lubricant)
Indicated as an eye protectant against further irritation or to relieve dryness of the eye, temporary relief due to minor irritation or exposure to wind or sun.
At that time, the LPN informed the surveyor that the Artificial Tears she had obtained from the medication room was a house stock item and the only kind the facility had in stock.
At that time, the LPN acknowledged that the Physician Order on the eMAR and the Artificial Tears she had obtained from the medication room were different.
At that time, the LPN stated she would contact the pharmacy to obtain the correct order and call to inform the physician that the eye drop was not available at that time.
2. On 11/17/23 at 8:46 AM, the surveyor observed the LPN prepare medications for Resident #55. The medications included a physician order of Senna 8.6 milligram (mg; sennoside) - Docusate - 50 mg, give 2 tablets by mouth two times a day for bowel regimen with an order date of 10/24/23.
At 8:49 AM, the LPN finished preparing the medication for Resident #55 that included, Geri-Kot (sennoside 8.6 mg) and confirmed she was ready to administer the medications for Resident #55. The LPN locked the cart and entered the threshold of the resident's room.
At 8:50 AM, prior to the administration of Resident #55's medication, the surveyor asked the LPN to step outside the resident's room.
At 8:51 AM, the surveyor and the LPN reviewed the eMAR together against the Geri-Kot (sennoside 8.6 mg) the LPN attempted to administer. The LPN confirmed the medication she had attempted to administer was not the same as the physician's order since it did not contain the Docusate ingredient. The physician's order was for a stimulant and a stool softener as part of the resident's bowel regimen.
A review of the Consultant Pharmacist (CP) Medication Pass Observation for the LPN reflected the following:
-On 11/30/21, the LPN had 0% error rate.
-On 01/20/22, the LPN had 7% error rate.
-No further information was provided for 2023.
On 11/20/23 at 12:58 PM, in the presence of the survey team, the DON, the Licensed Nursing Home Administrator (LNHA), the Regional Nursing Consultant (RNC), the Assistant DON (ADON) and the [NAME] President of the Skilled Nursing Division (VPoSND), the surveyor discussed the concerns regarding the medication pass errors observed.
On 11/21/23 at 12:04 PM, in the presence of the survey team, the LNHA, and the RNC, the DON stated that the LPN should have informed the unit manager, DON, someone and called the physician to obtain a substitution and not assume it was the same item. The DON stated moving forward the pharmacist would conduct more medication pass observations. The DON also stated that during the medication pass, the LPN should have followed the five steps to medication administration.
A review of the facility provided policy, Medication Preparation and dispensing, revised on 02/16/22 included the following:
Procedure:
D. Medication Inspection
1. Confirm that medication name and dose are correct.
G. Prior to Medication Administration
1. Verify each medication preparation that the medication is the RIGHT DRUG, at the RIGHT DOSE, the RIGHT ROUTE, at the RIGHT RATE, at the RIGHT TIME, for the RIGHT CUSTOMER.
NJAC 8:39-11.2 (b), 29.2 (d)
CONCERN
(D)
Potential for Harm - no one hurt, but risky conditions existed
Deficiency F0882
(Tag F0882)
Could have caused harm · This affected 1 resident
Based on observation, interview, and review of pertinent facility documents, it was determined that the facility failed to ensure that the Infection Preventionist (IP) had completed specialized traini...
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Based on observation, interview, and review of pertinent facility documents, it was determined that the facility failed to ensure that the Infection Preventionist (IP) had completed specialized training in infection prevention and control per Centers for Medicare & Medicaid Services (CMS) guidance prior to assuming the IP role for one (1) of one (1) employee reviewed for IP.
This deficient practice was evidenced by the following:
A review of CMS QSO-19-10-NH Memo, dated 3/11/19, included but was not limited to the following: Background: Effective November 28, 2019, the final requirement includes specialized training in infection prevention and control for the individual(s) responsible for the facility's IPCP (infection prevention and control program).Specialized Training for Infection Prevention and Control: In order to receive . a certificate of completion, learners must complete all modules and pass a post-course exam . The Nursing Home Infection Preventionist Training Course is available on CDC's (Centers for Disease Control and Prevention) TRAIN website .Completion of this course will provide specialized training in infection prevention and control.
A review of the CMS QSO-22-19-NH Memo dated 6/29/22 included but was not limited to the following: Infection Control: Revisions include guidance for implementing Phase 3 regulations which require nursing homes to have an Infection Preventionist (IP) who has specialized training onsite at least part-time to effectively oversee the facility's infection prevention and control program (IPCP). This revision will strengthen our general infection control guidance to address frequently cited issues such as hand hygiene, transmission-based precautions, and surveillance of infectious diseases. While the requirement is to have an IP at least part-time, facilities are responsible for an effective IPCP and should ensure the role of the IP is tailored to meet the facility's needs. With emerging infectious disease such as COVID-19, CMS believes the role of the IP is critical in the facility's efforts to mitigate the onset and spread of infections. Additionally, CDC and CMS developed specialized IP training to include topics such as Transmission Based Precautions and Antibiotic Stewardship programs (ASP).
On 11/16/23 at 11:10 AM, the surveyor interviewed the facility IP. The IP stated that she assumed the role of IP in January 2023. She added that she took the CDC course. The surveyor requested a copy of the CDC course certificate and her signed job description.
A review of the designated IP CDC Nursing Home Infection Preventionist Training Course (web-based) required training for IP revealed that it was completed on 9/16/23.
A review of the Job Description Acknowledgment for the position of an IP showed that the IP signed the acknowledgement on 01/09/23 and assumed the role of IP.
The IP did not have the required specialized training prior to assuming the role of IP.
On 11/20/23 at 01:12 PM, in the presence of the survey team, the surveyor notified the Licensed Nursing Home Administrator (LNHA), Director of Nursing (DON), Regional Nurse Consultant (RNC), Assistant DON, and [NAME] President of Skilled Nursing Division the concern that the IP did not have specialized training prior to assuming the role as IP.
On 11/21/23 at 12:41 PM, in the presence of the survey team, LNHA and DON, the RNC stated that the IP was hired January 2023 and took the CDC training course in the beginning of April 2023 but that she did not take the test and get the certificate at that time. She added that the IP did not complete it [the course] until September when it was recognized. The LNHA stated that the IP was a new role that came about since Covid and that we needed someone in the role and get them trained. He added that they chose to fill the role with someone that was already employed at the facility.
A review of the IP Job Description included the following:
Qualifications: .
MUST become a Certified Infection Preventionist as per CDC Guidelines (will be informed of required trainings)
The job description did not include any information regarding CMS guidance.
N.J.A.C. 8:39-19.1(b)
CONCERN
(E)
Potential for Harm - no one hurt, but risky conditions existed
Pressure Ulcer Prevention
(Tag F0686)
Could have caused harm · This affected multiple residents
**NOTE- TERMS IN BRACKETS HAVE BEEN EDITED TO PROTECT CONFIDENTIALITY** 2. On 11/15/23 at 10:18 AM, during the initial tour, the surveyor interviewed the Licensed Practical Nurse/Charge Nurse (LPN/CN)...
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**NOTE- TERMS IN BRACKETS HAVE BEEN EDITED TO PROTECT CONFIDENTIALITY** 2. On 11/15/23 at 10:18 AM, during the initial tour, the surveyor interviewed the Licensed Practical Nurse/Charge Nurse (LPN/CN) for the North unit. The LPN/CN stated that Resident #3 had a facility acquired PU.
On 11/15/23 at 10:57 AM, the resident observed the resident sitting on a wheelchair, privacy bag for the catheter was visible and no foul scent was observed. The resident was conversant and stated he/she had a sore on the rear end.
On 11/15/23 at 12:23 PM, the RNC submitted the list of residents who were identified with a facility acquired wound to the surveyors. Resident #3 was not listed.
On 11/20/23 at 12:03 PM, during an interview with the surveyor, the Certified Nursing Assistant (CNA) informed the surveyor that Resident #3 was continent for bowels and that he aided with the catheter care. The resident was independent and provided mostly assistance to the resident. As for showers, the resident often refused. I report to the nurse and the nurse records the information.
The surveyor reviewed the medical record for Resident #3.
The resident's AR reflected that Resident #3 was admitted to the facility with diagnoses that included but were not limited to osteomyelitis of vertebra, lumbosacral region (lower back), chronic obstructive pulmonary disease (COPD; a condition that causes airflow blockage), type 2 diabetes ((an impairment in the way the body regulates glucose (sugar), rheumatoid arthritis (autoimmune and inflammatory disorder).
According to the quarterly MDS dated [DATE], Resident #3 was documented as having a BIMS score of 15 out of 15, indicating that the resident was cognitively intact, required set up help for toilet and eating and one-person physical assistance for the other activities of daily living.
The MDS further revealed that the resident was at risk for developing PU based on clinical assessment and had no unhealed pressure ulcer. The resident had skin tear(s) and moisture associated skin damage (MASD; caused by prolonged exposure to various sources of moisture, including urine, stool, perspiration, wound exudate, mucus, saliva .). The skin and ulcer/injury treatment included pressure reducing device for chair and bed, nutrition and hydration interventions, and application of ointment.
A review if the ongoing care plan (CP) revealed a focus that Resident #4 was at risk for skin breakdown due to decreased mobility. The reflected interventions that included daily skin monitoring during care by the CNA, notifying nurse of areas of concern initiated on 6/24/21, and on 11/18/18. There was no documented focus, goal, or intervention for the Resident's gluteal PU within the ongoing CP.
A review of the Order Summary Report (OSR) that contained active orders as of 11/17/23 included an order for Zinc Oxide Ointment 20% to be applied to intergluteal fold topically every shift for protection ordered on 7/20/23. No other treatment order was reflected on the OSR prior to surveyor inquiry.
A review of the November 2023 Treatment Administration Record (TAR) reflected that the nurse signed that the weekly skin checks ordered on 7/20/23, was completed weekly on 11/02/23, 11/06/23, 11/09/23, 11/13/23, 11/16/23, 11/20/23.
Further review of the TAR reflected that the nurse signed that the Zinc Oxide Ointment 20% ordered on 7/20/23, was signed applied on every shift (three times a day) on 11/01/23 to the morning of 11/20/23.
A review of Resident #3's Single Wound- Weekly Tracking dated 11/19/23 identified a left lower leg wound, and a right lower leg wound. The forms dated 11/19/23, did not identify the left gluteal wound.
A review of the Multi Wound Chart details dated 11/09/23, did not include an assessment of the left gluteal fold wound.
On 11/20/23 at 11:13 AM, the surveyor observed the IP for the intergluteal fold wound care of Resident #3.
At that time, the IP and the surveyor observed the resident's left gluteal fold had an opening, no scent and no drainage was seen. The IP stated that she was a surprised because she thought the skin was intact. She approximated the left gluteal fold, wound opening at 3-centimeter (cm) x 0.5 cm. The IP also stated that she would call the physician to notify of the change and to receive new orders.
At 11/20/23 at 11:36 AM, the surveyor notified the RNC of the findings and concerns.
On 11/20/23 at 11:38 AM, in the presence of the surveyors, the DON stated that the expectation was that the nurse would call, then notify the physician and obtain new orders because the Zinc Oxide was a skin preventative treatment. The CP should have been updated to reflect the new wound. The nurse should have also initiated an investigation for the new wound.
At that time, the surveyor informed the DON that during the initial tour on 11/15/23 the LPN/CN and Resident #3 had informed the surveyor of the wound.
At that time, the DON stated that the LPN/CN should have known better. She was responsible for investigating, calling the doctor, and updating the CP. The DON stated he would further investigate the matter.
On 11/20/23 at 12:58 PM, in the presence of the survey team, the DON, the LNHA, the RNC, the Assistant DON (ADON) and the [NAME] President of the Skilled Nursing Division (VPoSND), were made aware of the concerns regarding the failure to evaluate, and assess Resident #3 immediately after the initial identification of the wound, to obtain a physician order, update the resident's CP and conduct an investigation for the facility acquired wound prior to surveyor inquiry in accordance with the facility policy.
On 11/21/23 at 12:04 PM, in the presence of the survey team, the LNHA, and the RNC, the DON stated a complete body assessment was done for Resident #3 yesterday, the physician was in the building, who placed an order for the wound, an investigation/risk management report was completed, and the CP was updated, which were all initiated after surveyor discovery. The DON also stated that moving forward the wound nurse would speak with the CNAs to be better aware.
At that time, the DON stated that the LPN/CN confirmed she was aware of the wound and thought the Zinc Oxide order was taking care of the wound. The DON was asked why there was no full body assessment, investigation or updated CP when the LPN/CN was aware of the new facility acquired wound. The DON stated that was the reason the LPN/CN was disciplined.
A review of the Risk Management report dated 11/20/23, revealed that the resident had a stage 2 pressure injury located in the left gluteal fold that measured at 5.5 x 1.0 x 0.5 without drainage. The resident informed the IP that it had been a while that he/she was experiencing pain during under garment removal as it would stick to the area. The prescriber was notified, orders from the physician was received. The orders included a cleansing of the wound, an antibiotic, and a foam dressing. A full body assessment was also conducted that did not result to other wounds.
A review of the facility provided policy Wound Management dated 9/2023 included the following:
Procedure
1. All residents will be assessed for risk of skin breakdown upon admission, readmission using the Braden scale as per MDS requirements .
2. Residents who are admitted to the facility with existing pressure ulcers and residents who develop wounds in the facility will be assessed and the wound care protocol will be initiated unless otherwise ordered by the physician. the second body assessment will be completed within 24 hours by an RN or designee
6. Wound assessments will be completed and documented in the medical records when a wound is discovered or upon admission and readmission and weekly thereafter .
11. Weekly skin checks will be completed on all residents and documented in resident's medical record. In addition, any abnormalities will be documented on the 24-hour report and in nurse's notes. Follow through for an any abnormal skin condition will be done per protocol.
15. All facility acquired pressure ulcers will be investigated using the Facility Acquired Investigation Tool and Risk Management Will Be Completed in [electronic medical record].
Protocol for Weekly Bodychecks
1. Weekly body checks will be performed on all residents. Documentation of new skin problems will be done on the electronic medical record for each patient.
2. Any new abnormality that is on the skin assessment must also be written in nurses notes and on the 24-hour report as well as in risk management in [electronic medical record].
5. Any bruises skin tears etc. of unknown origin that have been found must have an incident report completed, along with an investigation (if needed), unless there already has been an incident report completed (check nurses notes).
On 11/22/23 at 02:25 PM, the survey team met with the LNHA, DON, RNC, and ADON for Exit Conference. There was no additional information provided by the facility management.
NJAC 8:39-27.1(a)(e)
Complaint # NJ00166500
Based on observation, interview, record review, and review of pertinent facility documentation, it was determined that the facility failed to a) document an incident report and perform an investigation for a facility acquired pressure ulcer (PU) for two (2) of two (2) residents reviewed for pressure ulcer/injury (Resident #3 and #214) according to standards of clinical practice and facility's policy and procedure, b) accurately code the Minimum Data Set (MDS), an assessment tool used to facilitate the management of care, for one (1) of two (2) residents reviewed for PU (Resident #214), and c) evaluate and complete an assessment of a skin opening opening immediately upon identification, initiate wound care protocol, and consistently implement timely interventions in adherence with the facility wound management policy that included obtain a physician's orders and update the care plan for one (1) of two (2) residents reviewed for PU (Resident #3).
This deficient practice was evidenced by the following:
1. On 11/16/23 at 9:00 AM, the surveyor reviewed Resident #214's closed medical record.
Resident #214's admission Record (AR; or face sheet; admission summary) indicated that the resident was admitted to the facility with medical diagnoses that included but were not limited to; encephalopathy (a broad term for any brain disease that alters brain function or structure), hypotension (low blood pressure, which can cause fainting or dizziness because the brain doesn't receive enough blood) and displaced intertrochanteric fracture of right femur (broken thighbone).
A review of Resident #214's Comprehensive MDS (CMDS) dated [DATE], indicated a Brief Interview for Mental Status (BIMS) score of 6 out of 15, which reflected that the resident's cognition was severely impaired. Further review of Section M Skin Conditions indicated that the resident did not have one or more unhealed pressure ulcers/injuries.
A review of Resident #214's Progress Note (PN) included the following note: Effective Date: 6/15/23; Type: Weekly Wound Progress Note; Note Text: Resident #214 has skin impairment noted to Left Heel; status is STABLE. Skin impairment type is Pressure Ulcer/Injury. Stage II: Partial thickness skin loss with exposed dermis. Measurements: 1.2 x 1.4 x 0.
A review of Resident #214's initial admission Observation-V9 that was prior to the 6/15/23 PN, indicated that the resident had a left thigh bruise, left second toe had redness at nail bed, sacrum had redness and discoloration of bilateral upper and lower extremities. There was no documentation that the resident's left heel had any impairment.
A review of Resident #214's three Single Wound-Weekly Tracking forms each dated 6/08/23, included a right lateral thigh, sacral and right heel skin impairment. The forms dated 6/08/23 did not include a left heel wound.
A review of Resident #214's multiple Single Wound-Weekly Tracking forms each dated 6/15/23, included a left heel skin impairment. The origin of the wound section was not filled out to indicate if the wound was hospital acquired, community acquired or facility acquired. The Pressure ulcer/injury stage indicated was Stage II: Partial thickness skin loss with exposed dermis.
A review of Resident #214's Universal Transfer Form when the resident was initially transferred from the hospital to the facility as an initial admission indicated under Skin Condition: No wounds.
A review of Resident #214's Discharge Return Anticipated MDS, dated [DATE], indicated under Section M that the resident did not have one or more unhealed pressure ulcers/injuries. The MDS was not accurately coded to include the Stage II PU of the left heel.
On 11/16/23 at 10:58 AM, the surveyor reviewed the facility provided incident report that was previously requested for all incidents and/or investigations that Resident #214 had during the resident's stay. The incident report provided was for an unwitnessed fall. There was no incident report/investigation for Resident #214's left heel PU.
On 11/16/23 at 11:02 AM, in presence of the survey team and Licensed Nursing Home Administrator (LNHA), the surveyor asked the Director of Nursing (DON) if Resident #214 had any other incident reports or investigations in addition to what was provided. The DON stated that the only incident or investigation was the unwitnessed fall that was provided to the surveyor.
On 11/17/23 at 9:02 AM, the surveyor interviewed the Registered Nurse (RN) regarding the process for PU. The RN stated that the PU would be assessed, the physician notified and an incident report was made out. He added that an investigation would be done and the DON would do the follow up.
On 11/20/23 at 12:49 PM, the surveyor interviewed the Infection Preventionist (IP) that was also the facility wound nurse regarding the process for a new PU. The IP stated that the there is a wound care team that is contracted to come every Thursday and they see all residents that have a skin problem, all new admissions and any new cases that the nurses have brought to my attention. The surveyor asked if the wound care team documented their visits. The IP stated that they usually have a scribe (a personal assistant to the physician who performs documentation) and send the report to the facility but that it was not always uploaded to the residents computerized medical record. The IP stated that if there was a new skin impairment, the nurse would tell me, call the physician, receive orders. She added that an incident report would be made by the nurse and then an investigation would be done.
On that same date and time, the surveyor then asked about Resident #214's heel PU. The IP stated that Resident #214 had redness and the wound team evaluated it. She added that they did offload of the heels and skin prep. The IP stated that it was a blister and it broke just before the resident went to the hospital. The surveyor asked if the PU was present before the resident went to the hospital. The IP stated that the resident did have a PU before the resident went to the hospital. She added that the resident had redness when admitted . The surveyor asked if an incident report and investigation was done. The IP stated that she did not think anyone did an incident report but that she would have to verify that. The surveyor asked if an investigation should have been done. The IP stated that she believed so. The surveyor requested the wound physician notes.
On 11/20/23 at 02:02 PM, the surveyor interviewed the DON regarding the process for PU. The DON stated that once a wound is identified, a skin assessment is done to determine type and measurements. She added that the physician is informed, receive orders and then refer it to the wound team. The DON then stated that an incident report was created and an investigation would be done.
On 11/21/23 at 9:30 AM, the surveyor reviewed the wound physician visit reports which included the following:
Visit Report for 6/15/23 Wound Number: 5; Wound Location; Left Heel; Wound Type: PU; .Wound Encounter: Initial; Wound Progress: Initial Exam; Thickness: Stage 2 Pressure Injury.
This wound was not listed on the previous wound physician visit report dated 6/08/23.
On 11/21/23 at 12:59 PM, in the presence of the survey team, the surveyor notified the LNHA, DON and Regional Nurse Consultant (RNC) the concern that Resident #214 did not have an incident report and investigation of a facility acquired PU to the left heel and that the Discharge Return Anticipated MDS was not coded accurately.
On 11/22/23 at 11:06 AM, in the presence of the survey team, LNHA and RNC, the DON stated that they were going to do a QAPI (Quality Assurance and Performance Improvement, a data driven and proactive approach to quality improvement) on risk management because the process was not followed. The DON stated that Resident #214 had a PU here and should have had a risk management (incident report) and investigation done.
At this time, the surveyor asked about the accuracy of the MDS. The DON stated that sometimes if the risk management was not done, that will affect other things. He added that the nurse assessment and chart were relied on for the MDS. The DON stated that the MDS was coded to what was seen. He added that it might have been coded incorrectly. The DON stated that staff were reinserviced.
Furthermore, the surveyor asked the DON if Resident #214 should have had an incident report and investigation for the PU and if the MDS should have coded that the resident had the PU. The DON stated that Resident #214 should have had an incident report, investigation and a MDS that was correct. He added that the MDS
would be modified.
CONCERN
(F)
Potential for Harm - no one hurt, but risky conditions existed
Food Safety
(Tag F0812)
Could have caused harm · This affected most or all residents
**NOTE- TERMS IN BRACKETS HAVE BEEN EDITED TO PROTECT CONFIDENTIALITY** Based on observation, interview, and document review, it was determined that the facility failed to handle potentially hazardous...
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**NOTE- TERMS IN BRACKETS HAVE BEEN EDITED TO PROTECT CONFIDENTIALITY** Based on observation, interview, and document review, it was determined that the facility failed to handle potentially hazardous foods and maintain sanitation in a safe consistent manner. This deficient practice was evidenced by the following:
On 11/15/23 at 10:56 AM, the surveyor accompanied by the Food Service Director (FSD), observed the following in the kitchen:
1. Upon entry to the kitchen, nine (9) stacks of dessert tray cups were observed with scattered white substances. The FSD informed the surveyor that the white substances were dust. The FSD stated that two (2) out of nine (9) stacks were empty. He further stated that they were considered clean but would not be used as of that time, the facility was using disposables for dessert because of the short staff lately for a month or so now.
2. In the metal dish racks, there were clean pans and pots. The metal side part of the dish racks was noted with brownish discoloration. The FSD stated that the brownish discoloration was not rust. He further stated that the metal dish racks should have been cleaned.
3. In the hanging utensil bar, just above the hot food (with cover), there were scattered blackish substances all over the metal part of the hanging utensil bar. The FSD wiped it with his bare hand and stated that the blackish substances were dust accumulation and should have been cleaned. There were six whisks, three spatulas, eight small serving spoons, one big serving spoon, and five tongs hung on the utensil bar that the FSD indicated were considered clean.
4. In the bread area, both the surveyor and FSD observed the bread with one date with no specification if the date was use by date, as follows:
Two loaves of bread dated 11/10
12 loaves of bread dated 11/14
One loaf of rye bread dated 11/10 (not properly sealed, with hole)
One bag of burger buns (12 buns) dated 11/10
One bag of burger buns dated 11/14
One bag of dinner rolls dated 11/10
One bag of dinner rolls dated 11/11
One bag of hotdog bun dated 11/11
Two bags of hotdog bun dated 11/14
At this time, the FSD stated that the dates on the bread were the delivery dates. The surveyor asked the FSD how they knew when to discard the bread and how long the shelf life was if it was stored at room temp. The FSD stated that as long as the bread was not stale (no longer fresh and pleasant to eat; hard, musty, or dry) and had no mold the bread was still good. The surveyor asked the FSD what's the facility policy about the bread and he stated that there's no specific date for how long the bread can be at room temp probably 5 days.
5. In the pellet warmer (an improved heating pellet for keeping serving plates warm in hospitals and other food-service operations), there were scattered areas inside with brownish substances. The FSD informed the surveyor that there were clean plates inside the pellet warmer. The FSD further stated that the brownish substances looks like grease, and should have been cleaned.
6. In the tray line table, below the tray line table there were dried white substances where the clean cereal bowl lids were stacked.
On 11/20/23 at 11:36 AM, the surveyor reviewed the provided invoices of delivery receipts for bread as follows:
11/10/23 invoice#37442454=quantity and description: four (4) packs [NAME] (hamburger) plain 12 pk (pack), six (6) each white LF (loaf) 28oz (28 ounces), 12 each wheat LF 280z, four (4) pk din (dinner) RL (roll) split top 16PK, four (4) EA (each) Texas TST (toast) wht (white)
11/14/23 invoice#37445422=quantity and description: two (2) PK hotdog RL 12 PK, one (1) PK [NAME] RL plain 12 PK, eight (8) EA white LF 280z, 10 EA wheat LF 280Z
A review of the above provided invoices revealed that there was no delivery done on 11/11/23.
On 11/20/23 at 12:57 PM, the survey team met with the Licensed Nursing Home Administrator (LNHA), Director of Nursing (DON), Regional Nurse Consultant (RNC), Assistant Director of Nursing (ADON), and [NAME] President of Skilled Nursing Division (VPoSND). The surveyor notified the facility management of the above findings and concerns.
A review of the undated facility's General Sanitation in the Kitchen Policy that was provided by the LNHA included that the staff shall maintain the sanitation of the kitchen through compliance with a written, comprehensive cleaning schedule.
A review of the facility's Bread Policy that was provided by the LNHA with an updated date on 7/06/23 included to assure all bread is being served in a safe manner and to maintain the freshness of the food product being served, the Food Service Department/designee will inspect all bread upon arrival to facility to assure proper freshness and food quality. All boxed bread will be date marked with a received date. Each individual package of bread will be date marked with a received date. No bread in the storage area and/or production area will exceed five days. If any bread in the storage area and/or production area exceeds five days, the product will be discarded at the end of day five or the best buy date, whichever comes first.
A review of the provided In-service record/meetings by the LNHA for the date of 11/16/23 with a topic(s) that included All bread products must have a 'received on' and 'use by' date placed on them upon delivery. All bread products must be discarded after five days or by expiration date, whichever comes first. Ex (example) bread has a received date of 11/17, it must be discarded by end of day 11/21.
On 11/21/23 at 12:04 PM, the survey team met with the RNC, DON, and LNHA. The LNHA stated that there should be two dates in the bread, the delivery date and the discard date. The LNHA further stated I understand that was not the appropriate process, when the surveyor observed the bread.
On that same date and time, the LNHA stated that there were cleaning issues with the dessert cups, hanging utensils, and the pellet warmer and that they should have been cleaned.
The surveyor reviewed the Order#WJ44831481 provided by the LNHA. It reflected that the five (5) tier rolling steel wire shelving unit for new dish racks was placed on order on 11/20/23.
NJAC 8:39-17.2(g)
CONCERN
(F)
Potential for Harm - no one hurt, but risky conditions existed
Deficiency F0922
(Tag F0922)
Could have caused harm · This affected most or all residents
Based on observation, interviews, and review of facility provided documents, it was determined that the facility failed to maintain the designated emergency supply of water needed for residents in the...
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Based on observation, interviews, and review of facility provided documents, it was determined that the facility failed to maintain the designated emergency supply of water needed for residents in the event of a loss of normal water supply in accordance with the facility's emergency disaster plan. This failure had the potential to affect all 62 residents who currently live in the facility.
This deficient practice was evidenced by the following:
On 11/16/23 at 12:45 PM, the surveyor observed the emergency water storage area in the presence of the Food Service Director (FSD), Licensed Nursing Home Administrator (LNHA), and the Director of Nursing (DON). The resident census on the day of observation was 62 (based on the Matrix [used to identify pertinent care categories for: 1) newly admitted residents in the last 30 days who are still residing in the facility, and 2) all other residents currently in the facility] provided by the DON). The surveyor observed 27 cases that contained three (3) 1-gallon bottles each, for a total of 81 gallons. The expiration date of the water gallons was 3/23/22.
On that same date and time, the FSD stated that they should have three (3) gallons of water per resident for three days in storage. He further stated it was important to have the water in storage in case of emergency the facility will have water to use. The FSD then confirmed that this was the only water stored for the facility and that the water was all expired.
At that same time, the surveyor asked the facility management why the Emergency Stock Inventory dated February 2023 (where the emergency water supply was listed) was computed only for residents and the staff was not included. The facility management had no response. The LNHA informed the surveyor that they (facility management) would get back to the surveyor for the facility policy and procedure regarding emergency water supply and computation that included the facility staff. The LNHA stated that he acknowledged that the facility did not have enough emergency water supply and that they are all expired the one that they have in stock.
Furthermore, the FSD stated that there should be 201 gallons of water for a total of 67 residents (licensed beds=67 residents x 3 gallons=201 gallons).
On 11/16/23 at 01:35 PM, the LNHA informed the surveyor that he was not happy about the emergency water supply. The surveyor asked the LNHA who was responsible for the emergency water supply and the LNHA stated that he and the FSD were responsible.
At that same time, the surveyor asked the LNHA what happened and why the facility's emergency water supply was not in accordance with the facility's requirement and all expired, the LNHA stated Out of sight, out of mind. He further stated that he would make sure that delivery would be done today for emergency water supply to comply with the requirement. The surveyor followed up with the LNHA on the requested documents that included policy and procedure and the LNHA stated that they were still working on it.
On 11/20/23 at 12:57 PM, the survey team met with the LNHA, DON, Regional Nurse Consultant (RNC), Assistant Director of Nursing (ADON), and [NAME] President of Skilled Nursing Division. The surveyor notified the facility management of the above findings and concerns.
On 11/21/23 at 12:04 PM, the survey team met with the RNC, DON, and LNHA. The LNHA informed the survey team that the emergency water was now available. The LNHA stated that the facility should be able to provide water for three days in case of disaster. The surveyor asked the facility management why the initial provided document for emergency water was computed only for the residents and the facility staff were not included. The LNHA stated that he did not have an answer and I was not aware of it.
A review of the undated facility's Emergency Disaster Plan Policy that was provided by the LNHA included that the FSD will coordinate the function of the food service department during an emergency. The Procedure: the following will be available during an emergency or disaster: emergency food, water, and supplies for the planned menu pattern for three days.
On 11/22/23 at 02:25 PM, the survey team met with the LNHA, DON, RNC, and ADON for an Exit Conference. There was no additional information provided by the facility.
NJAC 8:39-31.6(n)
MINOR
(C)
Minor Issue - procedural, no safety impact
Deficiency F0728
(Tag F0728)
Minor procedural issue · This affected most or all residents
Based on observation, interview and review of pertinent facility documents, it was determined that the facility failed to ensure: a.) verification that recently hired non-certified Nursing Aides (NA) ...
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Based on observation, interview and review of pertinent facility documents, it was determined that the facility failed to ensure: a.) verification that recently hired non-certified Nursing Aides (NA) were currently enrolled and actively taking classes in a New Jersey state-approved Certified Nursing Aide (CNA) Training Program, b.) validate completion of Module 1 in their CNA Training Program prior to allocating an independent resident assignment, and c.) there was a delineated policy and/or program in place for the hiring, staffing, and assignments of non-certified NAs for one (1) of one (1) non-certified NA's.
This deficient practice was evidenced by the following:
Reference: State of New Jersey Department of Health memo dated April 21, 2023 sent to Nursing Homes included the following:
Facilities are advised as follows:
I. TNAs (Temporary Nursing Assistant)
A. Individuals who are working as TNAs must pass the nurse-aide written or oral exam and the State-approved clinical skills competency exam by May 11, 2023, or the end of the federal PHE (Public Health Emergency), whichever comes first.
B. If a TNA does not pass the exams by the end of the federal PHE, the TNA may not work after May 11, 2023, unless the TNA meets the requirements of Paragraph C below.
C. In order to work beyond May 11, 2023, TNAs must, by May 11, 2023:
1. Be enrolled in a NATCEP CNA training program, and
2. Have completed the first 16 hours of training, and
3. Be working in a facility before May 11, 2023.
4. Note that the TNA only has until September 10, 2023 to complete the NATCEP (Nurse Aide Training and Competency Evaluation Program) program and pass the exams.
II. Nurse Aides
Nurse Aides (not TNAs) who are enrolled in a NATCEP program must finish training and pass the nurse-aide written or oral exam and the State approved clinical skills competency exam within the usual 120 days, pursuant to N.J.A.C. 8:39-43.1. After completing the first 16 hours of training, the nurse aide may work in a nursing home while completing the training and testing.
On 11/22/23 at 9:00 AM, the surveyor reviewed eight selected new hire employee files from the facility provided New Hire Roster since 7/1/2021.
The surveyor reviewed the non-certified NA employee file with a date of hire of 7/7/2021 and the file included the following:
Temporary Nurse Aide (TNA) job description acknowledgement form signed and dated by the NA 7/07/21. There was no document listing the job description for TNA.
TNA Certificate of Completion dated 11/27/2020.
Enrollment Agreement from [school name redacted] for Certified Nursing Assistant program with a course start date of 08/23 signed by the NA on 7/14/23.
There was no documented evidence that the NA was currently enrolled and actively taking classes in a New Jersey state-approved CNA Training Program or completion of Module 1 in their CNA Training Program. There was no signed job description for a NA.
On 11/22/23 at 9:43 AM, in the presence of another surveyor, the surveyor asked the Licensed Nursing Home Administrator (LNHA) for information regarding the NA. The LNHA stated that the NA was on maternity leave and before she returned to work, the NA went to CNA class and finished the 16 hours in class. He added that the NA was within the 120 days [to become certified]. He added that he was going to speak with the Director of Human Resources (DHR) for more information.
On 11/22/23 at 10:18 AM, in the presence of another surveyor, the LNHA stated that according to the DHR, the NA was on maternity leave of absence from 5/13/23 and that the NA was not working in the facility until after the first 16 hours of class.
On 11/22/23 at 11:14 AM, in the presence of another surveyor, the surveyor notified the LNHA that there were no documents in the employee file for the completion of the 16 hours. The LNHA looked through the NA's employee file and confirmed that there were no documents for the completion of the 16 hours. The surveyor requested the timecard for the NA.
A review of the facility provided timecard indicated that the NA started working again at the facility on 9/06/23 after being on a leave of absence that had started 11/2/22.
On 11/22/23 at 11:19 AM, in the presence of another surveyor and LNHA, the DHR looked through the NA's employee file and confirmed that there were no documents for the completion of the 16 hours. The DHR stated that she thought that it was in there when she pulled the file.
On 11/22/23 at 11:40 AM, in the presence of another surveyor, the surveyor interviewed the NA. The NA stated that she just finished CNA Training Program. She stated that she was going to take her skills competency test on December 1, 2023 and then the written exam. She stated that in the past she had taken and passed the skills test on 8/24/22 but that she became pregnant and could not take the written test. The NA stated that she had to start her CNA training program over and that she started it on 8/08/23. She added that she had to complete 16 hours of class and then she came back to work on September 6, 2023. The NA stated that she did an orientation and worked with someone for two (2) weeks. She added that on 10/24/23 she had completed 90 hours of class and 40 hours of clinical.
On 11/22/23 at 11:52 AM, the surveyor asked the NA if she had documentation that she completed the 16 hours. The NA stated that she did not have any documentation but that the school would have it. The NA called the school and was told to send an email to the school. The NA sent an email to the school to get the 16 hour documentation.
On 11/22/23 at 12:25 PM, in the presence of another surveyor, the surveyor interviewed the NA regarding her resident assignment. The NA stated that she had her own resident assignment and that she assisted her residents to the bathroom, cleaned them and provided showers. She added that the only time she worked with someone was when a resident required two people for a transfer. The surveyor asked how long the NA had her own assignment. The NA stated that she had her own assignment for almost three months and that the only time she was with someone as a buddy was during her two weeks of orientation.
On 11/22/23 at 12:31 PM, the surveyor interviewed the Licensed Practical Nurse (LPN) that was on the South unit regarding the current assignment for the unit. The LPN provided the surveyor that day's assignment and confirmed that the NA had her own assignment.
On 11/22/23 at 12:40 PM, in the presence of another surveyor, the surveyor interviewed the Unit Secretary/Staffing Coordinator/Central Supply (US/SC/CS) The US/SC/CS stated that the NA currently worked on the South unit and that she had her own assignment.
On 11/22/23 at 01:00 PM, in the presence of another surveyor, the surveyor interviewed the Director of Nursing (DON) regarding NAs. The DON stated that the DHR was responsible for the files for NAs and CNAs. He added that he was responsible for the interview and requirements but that the DHR was responsible for the proof check. The surveyor asked the DON what were the documents that were required for a NA. The DON stated that the NAs had to have proof of 16 hours completed from their course, background check and reference check. He added that we did our own orientation and competency with the NAs. The surveyor asked the DON about the NA. The DON stated that the NA was previously a temporary nurse aide (TNA) when she was originally hired and that during the process of her becoming a CNA the NA became pregnant and did not finish the whole process. The surveyor asked the DON if the NA should have had documented evidence that she had completed the 16 hours prior to restarting her employment at the facility. The DON stated that there should have been documentation.
On 11/22/23 at 01:55 PM, the LNHA provided documented evidence that the NA had completed the 16 hours that was a letter from the school that was dated 11/22/23. The LNHA, in the presence of another surveyor, confirmed that the facility just received the document from the school and that they did not previously have it.
On 11/22/23 at 02:10 PM, in the presence of another surveyor, the surveyor notified the LNHA, DON, Regional Nurse Consultant and Assistant DON the concern that the facility failed to ensure that the NA was currently enrolled, actively taking classes and validated completion of Module 1 in the CNA Training Program before the NA had an independent resident assignment and that the NA did not have a signed job description.
On 11/22/23 at 02:12 PM, the facility administration confirmed that they did not have a policy on NAs and that they only had a NA responsibilities and requirements document that the facility provided to the surveyor. The surveyor requested a blank copy of a NA job description.
The facility did not provide any additional information.
A review of the facility provided undated and untitled document included the following:
Nursing Assistant responsibilities include: .
Requirements and skills .
Relevant training and/or certifications as a Nursing Assistant .
N.J.A.C. 8:39-43.1